You may be at the beginning, middle or nearing the end of your fundraising journey but you might have yet to realise that there is such a vast number of people other than friends, family and neighbours that you might not have thought of to contact for donations or sponsorship.


Who to approach for donations?

Do you have a local Rotary, Women’s Institute or Round Table group?

These are organisations who work together to help the community, raise money for good causes and help make a difference. They are often looking for local people to support who are doing good in the world; your expedition and the projects you’ll be working on, could fit the bill. They can often meet every week or every month, and the best way to start is to find your nearest club; you can find these groups of people just by a quick Google search!

If you type in local Rotaries/Round Table (e.g) and include the village you live in or a nearby town and you should be able to find your local club.

These groups prefer to be contacted by email or letter. Whichever path you choose, you will need to explain the following:

Who – who you are and where you are from?

What – what you are doing? ‘I am participating in an expedition to…..’

When – at what time of the year are you going? (summer 201*?)

Why – why are you taking part in this expedition, what are the benefits?

How – how are you raising the money for your expedition, fundraising, working etc

How much do you need/would you like as a donation from their organisation?


We can provide you with a ‘confirmation of travel letter’ which can act as proof/evidence that you are taking part in the expedition with Camps International. You are more than welcome to contact us and we can provide you with one of these.

Be prepared, they may want to meet you to learn more about you and what you are doing. Likewise it’s not uncommon for them to ask you to pop along to a meeting and do a short presentation both before you go and then again when you get back.



How about applying for a grant?

Within the world of charities, there are a large number of charities which are set up to simply give money away to good causes. Your expedition and especially the project work you will be doing could count as a good cause to some of these organisations. They are typically referred to as Grant Making Trusts.

To apply for a grant from them, you will need to write either a letter or may need to fill in an application form – each trust is slightly different as to what it wants to know. Please bear in mind when applying for a grant that there may be a deadline and they usually only donate a portion of money towards your expedition. Some trusts support specific countries too, see if you can find one that best suits your destination.

Contact as many as you can and make sure they are relevant to your expedition; some organisations have a check list of exclusions and you will be able to see who they have supported in the past. This will enable you to gain an understanding of whether your cause is something of interest.

It’s best to contact as many local trusts as you can, don’t be disheartened if you don’t manage to get a reply from each individual because you will get responses and it’s a beneficial process! Local organisations are usually more inclined to support someone from the same community or nearby. They can also take a long time to get back to you as they may only meet once every few months.

To get a quicker response, you should make sure they have all your contact details and if you are writing a letter, including an addressed envelope also helps.

So now it’s over to you – get Googling, find those trusts and groups, write those letters and gather that extra support.